Client C.C. recently posed this question:
“My employer is refusing to give employees their actual paystubs, and telling them to print them off from their website. They’re saying they aren’t required to hand out paystubs. Is this true? Is it laziness? Is it legal?”
The North Carolina Wage & Hour Act requires that employers “furnish” you an accounting of all deductions from your pay:
“Every employer shall furnish each employee with an itemized statement of deductions made from that employee’s wages under G.S. 95-25.8 for each pay period such deductions are made.”
N.C. Gen. Stat. 95-25.13(4). It does not, however, require that you provide it in a hardcopy format. If you approach the employer and tell them you don’t have Internet access and ask them which workplace computer you can use to access the website and print it off, I would think that would be a reasonable request. I would note that this is my idea of reasonableness; in a brief search, I was unable to find any case law addressing whether such a system was necessary for an employer’s paperless system to be reasonable and legal.
They’re not the first to do this. My Mom’s employer in Michigan switched to that method several years ago. However, they had a computer in an accessible area where employees could log in and check their schedules, send e-mail to corporate or store management, print pay records, etc.